Port William Community Association SCIO is primarily involved with providing and organising recreational activities for the benefit of the inhabitants of Port William and the surrounding areas. Advancement of citizenship and community development by promotion of civic responsibility by volunteering.
The main event is Carnival Week which usually takes place the first week of August, but the Association is involved in many other aspects of the community.
The Association meets once a month (except August and December) usually the last Thursday of the month in the Maxwell Hall at 7.30pm. Everybody is welcome.
THE DRAFT MINUTES OF THE LAST MEETING ARE AS FOLLOWS:
PORT WILLIAM COMMUNITY ASSOCIATION SCIO
Minutes of meeting of 3rd June 2018
Present- J Kevan ,A Kevan,A Murray ,C Kelly,R Kinnear,E Penrose,J McMaster,J Gray,A Adam,S Dodds,D Kiltie+ 1 member of the public –P Smellie
Apologies- A McLaughlin,L McLelland,M Adams
Minutes of meeting of 26th April–proposed C Kelly seconded –A Murray
Matters Arising from above minutes- none
Treasurers report –A Adam read out a summary of income and expenditure.He reported that the bingo is making a small profit.Due to unauthorized entry to the portacabin the Community Association have been left with an electricity bill of £858.04 ,this was amassed by the heating being used without our knowledge- S Dodds contacted several youngsters to try and recoup some money- the committee decided that the matter should be reported to the police.A Adam reported that the income is up on last year for the site and expenditure down and he explained the occupancy graph in detail and the Development plan monitoring.
Caravan Site Report – A few problems over the bank holiday weekend ,mainly due to a mix up with keys and pitches, however working with the wardens the problem was soon rectified and everyone was happy.The site was full and on speaking to the campers everyone was happy with the site and one couple suggested that we could perhaps look into getting a couple more toilets for both male and female,majority of people like the site the way it is .I have asked for keys to be labeled ,hook ups to be numbered,a list of available pitches to be displayed when no warden on site and spare keys to be cut ,hopefully these small changes will assist the smooth running of the site.E Penrose suggested that the facebook page for the Kings Green could advertise our own village and not villages in the Rhins.The rough area along the shore side of the site needs cut –J McMaster said he will attend to this next week.
Correspondence-A letter has been received from Mrs Korner allowing us to use the Loch For Kayaking,The Community Council sent a letter in answer to our letter dated 3rd May concerning the sale of the telephone box in Mochrum stating that they share our disappointment in the advertising and sales process of The Mochrum Telephone Box and assure us that the Community Council will learn from the unfortunate situation surrounding the sale and have taken steps to ensure that such an occurrence cannot be repeated.
Roundabout –The Council have been contacted with our suggestion and we are awaiting their reply
Bingo –A Brawls sent a report with figures stating attendance and a brief summary of how things are going.Bingo members have asked if it is possible that we could supply a cigarette butt bin to be used outside the hall however due to council policy that cigarettes should not be smoked within council boundaries the committee decided against this.
War Memorial-a quote has been received from Douglas Swan to refurbish the lettering and the plaques- committee agreed this should be done,D Kiltie will contact him to have the work done.
WW1 11th November –a poster is to be displayed to ask the groups in the village if they would like to be involved and for any ideas.
First Aid –S Dodds will contact the British Red Cross about a First Aid Course -7 members are interested inbeing First Aid trained.
GDPR-C Kelly gave a talk on GDPR and passed on the relevant information for both The Community Association and The Kings Green Caravan Site
GQT –j McMaster has organized the panel for the event.
A.O.B –Christmas Trees –Wigtown Area Committee have awarded £453.20 for provision of decorations in Port William and Mochrum however this will not cover the cost of the required trees so it was suggested by P Smellie that we contact The Community Council about Wind Farm Money,D Kiltie will attend to this.
Next Meeting –Thursday 28th June 7.30 Maxwell Hall
Meeting Closed –9.10pm