Port William Community Association SCIO is primarily involved with providing and organising recreational activities for the benefit of the inhabitants of Port William and the surrounding areas. Advancement of citizenship and community development by promotion of civic responsibility by volunteering.
The main event is Carnival Week which usually takes place the first week of August, but the Association is involved in many other aspects of the community.
The Association meets once a month (except August and December) usually the last Thursday of the month in the Maxwell Hall at 7.30pm. Everybody is welcome.
THE DRAFT MINUTES OF THE LAST MEETING ARE AS FOLLOWS:
PORT WILLIAM COMMUNITY ASSOCIATION SCIO
Draft Minutes of meeting held on 29th September 2016
VENUE-Monreith Arms Hotel
PRESENT –A Adam,S Dodds,D Kiltie, A McLaughlin,L McLelland, J Gray,R Kinnear,E Penrose,J Kevan,M AdamsJ Hobbs + 1 member of the public P Smellie,
APOLOGIES-A Murphie, A Kevan,J McMaster,C Kelly ,A Murray ,H Pavitt
MINUTES OF MEETING OF JUNE 2016 –Proposed-M Adams ,seconded –A McLaughlin
MATTERS ARISING –Awaiting word from E Lipton about the roof repair to the garage in the square. This issue was discussed and it was decided to clear the harbour garage on 28th October at 10am to make room for the items to be transferred from the square garage. Could J McMaster be contacted and asked if he can provide a trailer to take the unwanted items away.
FINANCIAL REPORT –A Adam read out report and explained everything in detail.£48 was collected from the Songs of Praise and this has been sent to The Sick Kids Foundation. OSCR have written and suggested that we should think about disclosing details about our meetings and activities on the website. We should consider publishing our accounts as it is good practice to do so. All the events need to be examined to determine which are well attended and which are not. E Penrose brought up a complaint about the Car treasure Hunt ,cars are stopping on corners to look for clues and this could quite easily cause an accident .Could stewards be situated on bad junctions and likely bottle-holes to try to prevent this.
CORRESPONDENCE- A letter of resignation from the Committee has been received from R Dean,he will continue with the Caravan site until the end of the season to allow us to find someone to assist Mrs Penrose in managing the site
An invite has been received from The Senior Citizens Committee to send a team of four to their quiz.
A letter has been received from Port William First Response Team to invite members to attend training sessions free of charge in the use of Public Access Defibrillators.
After having written a letter to The Port William Community Council stating the various companies that D kiltie has contacted to purchase Christmas Trees we received a reply saying that they have agreed to purchase the trees from Garrochar tree farm at a price of 12-13ft trees -£99 + vat ,17-18ft trees £249 +vat.
GARDENING GROUP –Car boot sale raised £90 this year. GQT -£99.91was raised .Although fewer members attended it went very well and the panel of experts and host were excellent. Spring bulbs have been ordered. Once building work is complete at the Maxwell hall the flower beds will be assessed for damage and remedial work will be undertaken to the planting The AGM will be on Wednesday 23rd November 2016.
CARAVAN SITE REPORT –It has been a good season this year with high visitor numbers attracting people passing by and online booking alike. Keith Penrose came on board to deal with the computer side of admin and payment taking as we have been unable to secure a 2nd warden. Plumbing work is to be carried out to bring us up to Scottish Waters required standards, a plumber has been engaged,has the parts ordered and has said he will have it done by the deadline. New outside doors will be sourced for the toilets,preferably plastic doors. D McFarlane has visited S Dodds with concerns and he would be interested in leasing the site. As we w ere unable to hire a 2nd warden we need to look at all avenues for the site for next year. A meeting for 30th October at 11am at the site will assess what work needs done before opening next year
A.O.B –C Kelly and A Adam must be thanked for the excellent job they did of keeping our public toilets spotless during Carnival Week. A sign has been made by A4 crafts to guide people to The Man .There will be No Bonfire this year –The Community Association will underwrite the fireworks to the value of £300.The Day of The Region –This will not be taking place as we already run a successful Carnival Week .
NEXT MEETING –3rd November –Maxwell Hall.
MEETING CLOSED AT 8.55pm