Port William Community Association SCIO is primarily involved with providing and organising recreational activities for the benefit of the inhabitants of Port William and the surrounding areas. Advancement of citizenship and community development by promotion of civic responsibility by volunteering.
The main event is Carnival Week which usually takes place the first week of August, but the Association is involved in many other aspects of the community.
The Association meets once a month (except August and December) usually the last Thursday of the month in the Maxwell Hall at 7.30pm. Everybody is welcome.
THE DRAFT MINUTES OF THE LAST MEETING ARE AS FOLLOWS:
Port William Community Association Scio
Minutes of Meeting of 5th April 2018
Venue – Maxwell Hall
Present – A Adam ,S Dodds,D Kiltie,A Murray, J Gray ,R Kinnear,C Kelly ,M Adams + 1 member of the public –P Smellie
Apologies- J & A Kevan ,L McLelland, A McLaughlin
Minutes of meeting of 22nd February – proposed C Kelly, seconded –M Adams
Matters arising from above minutes-J Gray asked about the village hall –P Smellie replied by saying that the minutes should be out early May and a meeting of the working group organized for early May as well.
Treasurers Report -A Adam read out the financial statement and explained everything in detail S Dodds ran an external bar on 3rd March a profit of £670 was raised and we have stock to the value of £800 left over to start us off in Carnival Week.The sum of £750 was paid for repairs to the war memorial and there has been no activity on the Gardeners group account
Caravan site report – the income is down due to Easter being early and the weather not being the best,however there has not been as much expenditure on opening of the site as most urgent jobs were attended to last year.A Adam explained the development plan monitoring –this allows us to compare against last year.The occupancy figures –again this allows us to do a comparison with last year.
War memorial update – To allow the work to be done on the war memorial a channel had to be dug around the wall at the back of the memorial to divert the water running of the hill,this is due to the amount of rain that we have had so it has been suggested that we install either a soak away or a drain to sort the problem –could we speak to J Kevan about this. The masonry work has been completed but the lettering needs to be painted –get quotes for this job.
Condition of Public Toilets – the public toilets are in need of being repainted –the council will provide the paint if we can provide the man power.
Roundabout – for the last few years we have been lucky enough that the council have provided flowers to plant in it ,but to date we are unsure whether this is going to happen this year ,it has been suggested that we make a feature in the roundabout perhaps depicting the sea -could the council be contacted re permission ,J Kevan about contacting the black smith about an anchor and Lisa Hooper for some artistic advice.D Kiltie showed the committee a mosaic that she had saw and thought that it would be an attraction for the village -again could Lisa Hooper be contacted for advice.
2018 World war 1 celebration – this was discussed briefly but M Adams will bring all the relevant information to the next meeting.
GDPR- General Data Protection Regulation – we need to have a Data Protection officer in place –the committee was asked and C Kelly said that she would deal with this, D Kiltie suggested that she deal with the PVG,s as well.
OSCR LOGO – we should be displaying the logo on our paper work – D Kiltie said that she will look into this for next meeting.
Child Protection –C Kelly will attend to this
First Aid – We need to update /refresh our First Aid ,this costs £50 per person ,it was suggested that we contact First Response about a donation towards the expense of the course.
Programmes for Caravan Site – it was decided that these will be on sale at the site throughout the season.
Prize money for pool /darts/dominoes – in previous years Mr J Kay always made up any short fall for prize money -to this we are very grateful ,however we need to be organized that we may have to have money on stand by as prize money.
Teas on the Thursday night- again we need to relocate and it has been suggested that we ask either The Clansman or The View to assist us on the night as our marquee will be in use.
Table for the Queen at events- it has been decide that we will have a reserved table for our Queen and immediate family at our evening events.
Next Meeting- 26th April at 7.30 pm
Meeting closed at 9.20pm