Draft Minutes of recent meeting & Agenda for next


Draft Minutes of the Meeting held Wednesday 27th February 2019. 7.30 p.m. Maxwell Hall, Port William

  1. PRESENT:- Community Councillors: Mrs A Highman (Chairman); Mr P Smellie (Vice-Chair); Mr J Gray (Treasurer);

Mr D Ballantyne: Mr P Carrigan; Mrs J Gray; Mr R McElrea; Mr J McMaster; Mrs H Pavitt; Mrs P Watkins;

Mr P Williams; Mrs S Windle

Regional Council Representatives:- Cllr J McColm.

Members of the Public – Two

Apologies – Cllr G Nicol; Mrs F Broll

  1. Declarations of Interest: – None relevant to matters to be discussed.
  1. Police Report – PC V497 Martin attended and advised of 1 incident of theft from a parked and unattended vehicle within Main Street, P.W. between 09.30 hours, 11/02/2019 and 11.30 hours, 12/02/2019. Spring surgeries are to be held between Tuesday 19th March and Thursday 21st March with the venue for the Port William Community Surgery to be within ‘The View’ on Wednesday 20th March between 12.15 p.m. and 1.15 p.m. The Scottish Government Firework Consultation was launched on Friday 1st February and will run until the 10th May with further information on this available at www.//consult.gov.scot/safer-communities/fireworks and members were advised of ‘The Herbert Protocol’ Missing Vulnerable Person Incident Form designed to make sure that if someone goes missing the police can get access to important information about that person as quickly as possible. This form can be downloaded from the Police website or the NHS website on www.nhsdg.scot.nhs.uk/Departments_and_Services/IDEAS/IDEAS PC Martin also confirmed that the 101 telephone number for contacting the police service was still available 24/7.
  1. Minutes of the meeting held 30th January having been previously circulated and taken as read were proposed as a true and accurate record by Mr P Smellie and seconded by Mrs S Windle.

5. Matters Arising

5.1 – Port William Harbour –i) Dredging complete, request received that a road sweeper be sent to clean up the car park, Mrs Gray to arrange; ii) Engagement with FLAG and EMFF to build a fisherman’s compound in the harbour – lockup facility to cover a space 10m to 25m and to stand at a height of 8ft. Discussed and no objections raised. iii) Signage lighting still to be completed and additional lighting also failed, Cllr McColm to action.

5.2- Maxwell Hall – Management Committee – now has 9 members with Mr Smellie as Chairman and meets fortnightly – constitution being prepared – at least one person from each user group needs to make annual representation and Mr Ballantyne agreed to be available on behalf of PWCC – next meeting to be held will assess how bookings will be taken, funds will be raised and cleaning duties will be organised.

5.3 – Information Signage Second Sands – Completed and in place– Invoice still to be received.

5.4 – Request for additional street light, Elrig – Funding for additional street lighting needs to be met from Area Committee Discretionary Fund – Cllr McColm to confirm if funds will be available and if so to liaise with PWCC as to what steps need to be taken to arrange possible placement of required light.

5.5 – Street Lighting – Port William and Elrig – a number of failed lights have been continuously reported without result. Cllr McColm to action.

5.6 – Monreith Arms – Confirmation received that this is not a listed building but that it is in a Conservation area. It has been inspected by a member of the Building Standards Team and there were no public safety concerns associated with the building although it will continue to be monitored for deterioration. No reply had been received from Shepherd’s as to whether their client had any funds available for carrying out works to the property.

5.7 – Broken edge of road, harbour side of traffic island – confirmation received that road will be inspected; defects will be identified and will be patched when possible.

6. Federation of Community Councils – Meeting held 20th February – Mr Smellie advised he had been unable to attend – It was suggested that if he was not available an alternative representative from PWCC could attend and Mr Ballantyne agreed to do so.

7. Finance Report – Treasurers Account – £ 883-04. Village Improvements Account £ 685-08. Copies of the Financial Statement to the 27th February 2019 were made available to those present. Mr Gray explained these in detail. He advised that all payments in respect of the Carscreugh Renewable Energy Park Ltd Windfarm Benefit Grants had all now been paid with thank you letters received from the beneficiaries and that donations totalling £110 had been received in respect of Portwilliam.com

8. Correspondence

  • Kendoon to Tongland – use of giant overhead pylons – request for support to get the KTR Project undergrounded – this was discussed with reservations expressed as to the advantages of this over the costs and with concern over the possibility of materials being left to rot underground in future years, although it was agreed that pylons would not be a welcome addition to the landscape.
  • A76 – New Cumnock Wall – Work to commence 11th February for approximately 6 weeks – temporary traffic lights to be installed.
  • Researchers at the University of Glasgow’s Dumfries Campus are exploring the approaches to planning for and responding to natural hazards at a community level, and in particular the extent to which local businesses are engaged in this – request to complete a survey at www.glasgow-research.onlinesurveys.ac.uk/community-resilience-and-local-business
  • Third Sector Roadshows – Wigtown County Buildings 18th February – attended by a representative from the Maxwell Hall Management Committee
  • Holyrood Policy – Community-Led Regeneration in Practice – Inverness – 19th June
  • Holyrood Policy – Tackling Food Poverty in Scotland – Edinburgh – 27th March
  • Notice of Kirkcudbright Harbour Diving Operations – 13th to 15th February
  • Notice of Dredging Operations – Port William harbour – 18th to 23rd February – completed – Notice to Mariners cancelled
  • Garlieston Harbour – rebuilding of harbour wall – completed – Notice to Mariners cancelled
  • Notification of the launch of FROG – a new National platform that aims to signpost citizens in every community to the services, help, support, events and attractions that are local to them. – for further information email connect@frog.net
  • Notification of public consultation on the use and regulation of fireworks in Scotland – for further information on details of events alongside access to the consultation go to www.consult.gov.scot/safer-communities/fireworks/
  • Westminster Briefing – Assessing Housing Need: Delivering the Right Homes in the Right Places – London 30th April
  • Notification of Temporary Road Closure – C26w Elrig Village to Lochhead Road – 11th March to the 8th April – alternative route via B7005, C27w and Vice versa
  • Crichton Conversations – 19th March – Speaker The Right Honourable James Wolffe QC The Lord Advocate, Prosecuting Crime
  • Holyrood Policy – Climate Change in Scotland; Meeting Emissions Reduction Targets – Edinburgh – 24th April
  • Holyrood Policy Participatory Budgeting – 19th March – Central Edinburgh
  • Westminster Briefing – Enforcing standards in the private rented sector: policy update and good practice – Central London 25th April
  • Tackling Poverty Funding – 13 Making Ends meet projects have progressed to the public voting stage and can be voted on in-person and online – to vote in person go along to Castle Kennedy Primary School on 9th March from 11.00 a.m. to 3.00 p.m. or for details on on-line voting go to www.dumgal.go.uk/article/17630/Participatory-budgeting or contact Wendy Jesson, Anti Poverty Officer on 01776 888317
  • Resurfacing A77 Maybole North Gateway and Smithston – weekend closure from 8.00 p.m. Friday 1st March to 6.00a.m. Monday 4th March
  • Community Conversations to discuss services delivered by the Community Assets Team such as DG Clean; Streetscene which incorporates a wide range of functions from grounds maintenance, burials, street cleansing, play park provision, public conveniences and school crossing patrols; as well as volunteering opportunities, – to be held at DG Customer Services Newton Stewart on the 10th April between 2.00 p.m. and 4.00 p.m. and 5.00 p.m. and 9.00 p.m. Cllr McColm recommended that a member of PWCC should be represented at this and Mrs Windle agreed to attend.

9. Bookings for Harbour Green – i) 8th June World Oceans Day; ii) 21st to 23rd June PIRSAC 40th Anniversary iii) 29th July to 12th August Carnival Week.

10. Website Update – Mrs Pavitt advised that she had contacted 20 businesses who have a listing on the website suggesting they make a donation towards the running costs; that some alterations to the website had been made to include a page for the View and also for the Hall Management Committee, and that 1639 people had viewed the new signage at Second Sands.

11. Planning Applications – Nothing applicable.

12. A.O.B. –

  • Summer Seat, Second Sands – in need of replacement – Mr McMaster to source costs
  • Pink Pig missing from Play Park – Cllr McColm to make necessary enquiries.

Meeting closed 8.50 p.m. Next meeting 27th March 2019. 7.30 p.m. Maxwell Hall


Agenda – Wednesday 27TH March 2019 – 7.30 pm Maxwell Hall, Port William.

  1. Attendance – CC/Public
  2. Apologies/Not Present
  3. Declarations of Interest
  4. Police Report

5.. Minutes of Meeting 27TH February 2019

6. Matters Arising

7.. Federation of Community Councils

8. Finance Report

9. Correspondence

10. Bookings for Harbour Green

11. Website Update

12. Planning Applications


Next Meeting Wednesday 24th April 2019 – 7.30 p.m.