Draft Minutes of recent meeting & Agenda for next

PORT WILLIAM and DISTRICT COMMUNITY COUNCIL
Draft Minutes of the Meeting held Wednesday 30th May 2018. 8.00 p.m. Maxwell Hall, Port William
1. PRESENT:- Community Councillors: Mrs A Highman (Chairman); Mr P Smellie (Vice-Chair); Mr J Gray (Treasurer);
Mrs F Broll; Mr P Carrigan; Mr D Ballantyne; Mrs J Gray; Mr P Williams; Mrs S Windle.

2. Apologies – Mr R McElrea; Mr J McMaster; Mrs H Pavitt; Mrs P Watkins.

3. Declarations of Interest: – None Relevant to this Meeting.

4. Police Report – One Officer attended and advised of incidences concerning a noise call at Mochrum; a two vehicle RTC at Bladnoch which had resulted in one person being charged and a farm accident. Police Constable Wilson read out a notice concerning the deployment of Armed Response Vehicle Officers (ARV’s) in Scotland, following plans by Police Scotland to extend the role of ARV officers to non-firearm calls as well as continuing to provide specialist support to local communities to address the threat from terrorism and serious organised crime, effective from 7th May 2018; and further paperwork was made available with a reminder to protect fuel tanks against theft; notification that the Disabled Persons Parking Places –Wigtown Order 2018 came into force on the 23rd April; details of Operation Monarda aimed at preventing doorstep crime; and advice to landlords if they suspect that their property maybe being used to store illegal waste or for a cannabis cultivation.

5. Minutes of the meeting held 25th April having been previously circulated and taken as read were proposed as a true and accurate record by Mr D Ballantyne and seconded by Mrs S Windle.

6. Matters Arising
6.1 – Port William Harbour – i) Vehicle – suggested by the Harbour Master that the Police should be contacted to remove.
ii) Signage – to be rectified. iii) Railings – Works Order to be issued for the repairs to the pier head railings, the timber copings and ladders. iv) Dredging – Sampling work thrown up an issue with one of the 3 samples- seaweed. This has been overcome by discussion with the relationship case officer at Marine Scotland. Work on BPEO delayed. v) Bank at Harbour Mouth cleared – works order issued to replace the boulders at the end of the breakwater and to remove the gravel from inside the breakwater. Contractor to undertake all aspects of the work including repairs to the breakwater – Notice to mariners PW 1/16 cancelled
vi) Webcams/CCTV – update awaited from Radio Communication Team.
6.2 – Pot Holes – a continuing problem
6.3- Maxwell Hall – Working Group has met twice – Data being collected and options on how the hall can be run being discussed. Further meeting to be held in June with a report to be sent to the Ward Worker, following which a Management Group will need to be set up.
6.4 – Relief Drain, Monreith – snagging issues identified – contractor to rectify.
6.5 – Overflow of Waste Bin, Grocery Shop – The bin has now been re-sited.
6.6 – Monreith – speeding vehicles – U226w St Medan’s to be added to the Councils 2018/19 Traffic Speed Monitoring list of sites and arrangements made for speed monitoring equipment to be installed to measure traffic speeds – if speeding is found to be an issue the Council will engage with Police Scotland to discuss an appropriate way forward.
6.7 – Mochrum Road – request for ‘Hidden Entrance’ sign – Measurements taken of forward visibility of vehicles approaching southbound to the junction of Mochrum Road/Second Sands and found to be 130m. 30mph speed limit signs are situated on both verges and considered to be clearly visible to approaching traffic. ‘ Hidden Entrance’ signs are non-prescribed signs and come under the jurisdiction of Transport Scotland, special authorisation would need to be gained and are only put up under exceptional circumstances.
6.8 – RBS – Mobile Banking Services – Signatures are still being collected.
6.9 – Additional Picnic Bench – purchased and sited.
6.10 – NHS – Transforming Health & Social Care in Wigtownshire – The Chairman together with Mrs Gray attended this workshop held 22nd May which was aimed at finding future ways of delivering health and social care in our area in order to make the most of the resources available and with the financial restraints imposed, and how the public could get to understand the message that things would need to change. It is intended that representatives from the Wigtownshire Health & Social Care team will attend our meeting in June to give members further information about the scheme. Details of this representation will be included on the monthly poster in the hope that other residents of the area will attend.

7. Federation of Community Councils – Meeting held 29th May – Derelict Buildings – The Chairman and Mrs Gray attended – The purpose of this meeting was to introduce a pilot project which is to take place to look at the problem of derelict buildings in the Wigtown area. This would include dangerous buildings, derelict buildings, at risk properties and empty homes. Several properties were identified and a number of these will now be considered by the team for an appropriate way forward. The next meeting will be on the 26th June and at that session realistic actions for each of the properties identified will be presented to the group and feedback sought with a view to agreeing the options.

8. Finance Report – Treasurers Account – £ 568.92. Village Improvements Account £ 619-32. Copies of the Financial Statement to the 30th May 2018 were made available to those present and Mr Gray explained these in detail. He advised that he had received confirmation that a grant for the provision of Festive Christmas Lighting in the sum of £453.20 would be paid and had returned the requisite form agreeing to terms and conditions. He confirmed that the cost of the Christmas lights as requested by Elrig would need to be paid from this sum and that the remainder would then be paid to PWCA SCIO as contribution towards the cost of the Christmas trees.

9. Correspondence
SSE – D & G Sustainable Development Fund, £200,000 available to support ‘ transformative’ community projects – deadline for applications 12 noon, 1st August 2018 – contact www.sse.com/.
Ward Events – allowing local residents to engage with Councillors in their ward about issues that effect them – for more information go to www.dumgal.gov.uk/article/17255/Ward-Events
The Robertson Trust, supporting the creation and development of rural youth groups with the creation of the Youth Scotland Rural Action Fund – One off grants of between £100 to £500 offered for small, volunteered youth projects and clubs – for further information contact Machars Action
Streetscene – a range of local functions our Council delivers from grounds maintenance, burials, street cleansing, play park provision, public conveniences and school cross patrols – your thoughts on where the areas of priority within the community would be welcome and you are invited to attend one of the Community Conversations – 7th June 7.00 p.m. Glenluce Village hall; or 14th June 7.00 p.m. Wigtown County Buildings.
Flood Risk Management – from 1st May to 31st July a public consultation on potentially vulnerable areas will be available on SEPA’s website – https://consultation.sepa.org.uk/evidence-and-flooding/pvas2018.
Home Energy Assistance Scheme – D & G Council have provided funding for a FREE impartial home visit service to qualifying householders – Any householder who spends more than 10% of their disposable income on fuel for heating and cooking maybe eligible – To apply contact Colin Holden, Project Officer on 01387 269161 Ext 214 or e-mail colinholden@energyagency.org.uk
100th Anniversary event to commemorate the end of World War 1 – for further information go to http://brunopeek.co.uk/wp-content/uploads/2018/03/Battles-Over-Guide.pdf.
Community Councils Research – ‘How can Community Councils make a difference in the areas they represent’ – To access the survey go to https://www.surveymonkey.co.uk/r/CommunityCouncil2018.
Stanraer Harbour – Public Consultation Event to discuss pedestrian and vehicular traffic movements around the harbour area – Tuesday 15th May
Participation Requests – a new way for people to have their say about improvements they would like to see made to the public services they use – Free workshops being held across Scotland – for more information go to http://www.scdc.org.uk/news/article/new-way-have-your-say-workshops-around-Scotland/
Copy of letter sent from a resident to elected members expressing concern at the announcement re the temporary reduction of beds at Newton Stewart Hospital.
Neighbourhood Planning: Policy and Practice – Westminster Briefing 13th September – for further information contact Olivia Bishop, Customer Services Assistant on Customer.Services@westminster-briefing.com
Notification that the final amendments to the Review of the Scheme for the Establishment of Community Councils will be presented to Full Council on 26th June 2018
The Great Get Together Weekend – 22nd – 24th June – an annual national celebration inspired by Jo Cox which invites communities to celebrate in anyway they choose – for further information go to http://www.greatgettogether.org
EDF Renewables – Stranoch 2 Wind Farm Community Investment Opportunity – supporting the principles of shared ownership of wind farms – Interest to be registered with request for further details to be forwarded to Mr P Smellie
Details of Data Control responsibilities.
Democracy Matters – a conversation about community decision-making to help make public services more locally focused – go to http://www.gov.scot/Publications/2018/05/6780. Community groups can also apply for grants of up to £300 to host their own events related to the project by visiting the Voluntary Action Fund’s website https://www.voluntaryactionfund.org.uk/funding-and-support/democracy-matters-community-engagement-fund
Machars Action Ltd – Minutes of meeting held 23rd April and Agenda for meeting to be held 4th June.
Request from Seafarers UK to fly a Red Ensign on Merchant Navy Day 3rd September – Mr Smellie to arrange with PWCA SCIO
Notification of Advice Surgeries – Alister Jack MP – by appointment only – Newton Stewart Library 12 noon 15th June; 21st September; 16th November – to book an appointment contact the Constituency Office on 01387 216109
Catalogue – HAGS – Promoting Healthy Lifestyles
Details of Heavy Duty Picnic Tables & Tri-Tables – received from sales@earth-anchors.com
Notification of Removal of Mobile Library Service from September 2018 – for further information contact 030 33 33 3000.
Catalogues from Glasdon re bins; benches; gateways etc

10. Bookings for Harbour Green – Carnival Week – 23rd July – 7th August

11. Website Update – Not available.

12. Planning Applications – A new mast being erected in the Square for the introduction of smart metering – objections to be raised by 16th May.

13. A.O.B. –
Queen’s Award for Voluntary Service – suggestions made for suitable recipients – Mrs Watkins to be requested to take forward.
Carscreugh Renewable Energy Park Ltd, Windfarm Community Benefit – only one application received to date.
Fly Tipping – lay by on the Shore Road between the Elrig turn off and West Barr – Mrs Gray to report to the Community Safety Team.
Monreith Arms – Mr Smellie requested to make enquiries of the Sheriff’s Office re future plans.

There being no further business the meeting closed at 9.10 p.m. Next Meeting 27th June 2018. 7.30 p.m. Maxwell Hall

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PORT WILLIAM and DISTRICT COMMUNITY COUNCIL
Agenda – Wednesday 27TH June 2018 – 8.00 pm Maxwell Hall, Port William.

1. Attendance – CC/Public
2. Apologies/Not Present
3. Declarations of Interest

4. Police Report

5. NHS – Transforming Health & Social Care in Wigtownshire Programme

6.. Minutes of Meeting 30th May 2018

7. Matters Arising

8.. Federation of Community Councils

9. Finance Report

10. Correspondence

11. Bookings for Harbour Green

12. Website Update

13. Planning Applications

14. .A.O.B

Next Meeting Wednesday 25th July – 7.30 p.m.