Draft Minutes of recent meeting & Agenda for next

Draft Minutes of the Meeting held Wednesday 26th September 2018. 7.30 p.m. Maxwell Hall, Port William
1. PRESENT:- Community Councillors: Mrs A Highman (Chairman); Mr P Smellie (Vice-Chair); Mr J Gray (Treasurer); Mr D Ballantyne; Mr P Carrigan; Mrs F Broll; Mrs J Gray; Mr J McMaster; Mrs P Watkins.

2. Apologies – Mr R McElrea; Mrs H Pavitt; Mr P Williams; Mrs S Windle; Cllr K Hagmann.

3. Declarations of Interest: – None relevant to matters to be discussed.

4. Police Report – One officer attended and advised of a disturbance in Port William at the beginning of September and of two road traffic accidents both of which had not resulted in any injury. The continuing problem of speeding traffic through Port William was highlighted and the officer agreed to report this for further attention.

5. Minutes of the meeting held 25th July having been previously circulated and taken as read were proposed as a true and accurate record by Mr P Smellie and seconded by Mr P Carrigan.

6. Matters Arising
6.1 – Port William Harbour – Notification sent to William Jones advising that certain posts had been replaced and electrics added but no signs as yet; certain posts replaced but cut and left; lights hanging and not working. Reply received that work on these issues has been authorised and we will be informed of the date when it is to be completed.
6.2- Maxwell Hall – Community Meeting to be held 6th September to advise Working Group feedback – Open to all – Following which a Management Team will need to be formed – meeting postponed, new date to be advised – Working Group to meet with the Director of Communities on 4th October; – Meeting to be arranged with Dumfries and Galloway Council Architect Department to discuss roof insulation; – Increased electricity costs to be examined.
6.3 – Seat – Harbour Green – in need of renovation – George Murray to instigate.
6.4 – Scheme of Establishment – Notification having been received of reduction in proposed minimum; maximum and co-opted members of Community Councils – suggested 4; 11 and 3 respectively – Mr Smellie advised that he had spoken with Karen Anderson, CLD Worker, Communities Directorate and confirmed that the number of members of a Community Council, under the revised Scheme of Establishment will be based upon the numbers of the electorate, with the figures as quoted being for an electorate of under one thousand. Although the new Scheme of Establishment comes into force on the 1st November 2018 it was felt that it would not be necessary for the number of members of PWCC to be reduced until the elections to take place in October 2019. Mr Smellie agreed to give further consideration to the new scheme and will advise any further changes which members may need to note.
6.5 – The Scottish Fire and Rescue Service – Meeting held 30th August. Mrs Gray and Mrs Highman attended and were advised of the need to work with other agencies, creating a partnership which would make better use of funding and where the use of modern technology could be gained; how new equipment such as that sited at Drummore and Annan can eliminate the need for crews to enter a building, thus making it safer for them, and with such equipment needing a lesser number of operative staff the problem of recruitment is lessened; and how training in first aid and the use of defibrillators can enable crews to respond faster to NHS 24 calls and often be the first to arrive at an emergency, making a difference between life and death.
6.6 – Carscreugh Renewable Energy Park Ltd – Windfarm Community Benefit applications – Letter of thanks – received from all beneficiaries.
6.7 – Street Lamp outside the public toilets in the Square – still not working – reported 17th July and 14th September.
6.8 – Information Signage Second Sands – Quote received from UBS signs, Stranraer – £96 – Repointing to be completed – Mr Mc Master agreed to formulate this project and if necessary will liaise with Mrs Watkins in regard to any required artwork.

7. Federation of Community Councils – Meeting held 5th September, Mr Smellie attended – Derelict buildings discussed – Details of consultation with the owner of the corn mill in Port William noted. Date of next meeting, 10th October.

8. Finance Report – Treasurers Account – £ 922.16 of which £453.20 is restricted for Christmas Decorations. Village Improvements Account £ 641-43. Copies of the Financial Statement to the 26th September 2018 were made available to those present. Mr Gray explained these in detail and advised that since preparing the accounts he had received the sum of £33.50 as donations from the ‘Wishing Well’ and that the Discretionary Grant had been applied for but had not yet been received.

9. Correspondence
Stranoch Windfarm – Shared ownership meeting – 6th November, North West Castle Hotel – Mr Smellie to advise that no member would be available to attend, but will request that minutes of the meeting be forwarded to him.
Holyrood Policy – Driving Forward Change – Next Steps for Community-led Regeneration – Edinburgh 21st November 10.00 a.m. – For further information contact emma@holyrood.com
Community Learning Exchange – funded by the Scottish Government to promote learning and the exchange of ideas between communities in Scotland. For further information go to www.scottishcommunityalliance.org.uk/community-learning-exchange
Dumfries & Galloway Divisional Licensing Boards are seeking views on their current statement of Principles which can be found at www.dumgal.gov.uk/article/15196/Divisional-Licensing-Boards
Making Places Initiative – Two funds available to encourage communities to positively and actively contribute to the development of their local places – for further information go to https://beta.gov.scot/publications/making-places-iniative-2018-2018-prospectus-and-application-form/making%20Places%20-%20Prospectus%20document%202018%20%20Colourpdf?inline=true
Machars Action Ltd – Minutes of meeting held 11th July; update of accounts to 9th August and Agenda for Board Meeting 13th August.
Scottish Rural Parliament taking place Stranraer 14 – 16 November – Secretary requested to express an interest in representation although no commitment by a member could be made at this time. Booking to attend must be made individually at www.scottishruralparliament.org.uk
A National Park for the Kingdom of Galloway – Half Day conference November 12th 10 a.m. Laggan Outdoor Centre. Douglas Ballantyne to attend.
PIRSAC – Letter received requesting permission to site two electric vehicle charging points within the Harbour Green car park area, close to the View flagpole. – Reply sent advising that the majority of Community Council members had given a positive response.
Advice that a marine licence has been requested to undertake dredging and sea disposal at a location below the level of Mean High Water Springs. Any comments on this proposal should be forwarded to MS.MarineLicensing@gov.scot
Details of A77 Autumn Investment including road closure and diversion information – for further information contact customer.care@scotlandtranserv.co.uk
Notification that Dumfries & Galloway Council has an amount of £500,000 to invest in four sites in Newton Stewart, Castle Douglas, Upper Nithsdale and Lockerbie specifically on the installation of new Inclusive Play equipment. Consultation survey can be found at www.dumgal.gov.uk/article/17642/Inclusive-play-consultation Mr Smellie advised that he had completed this survey and that in the main it had been aimed at provision for children with disabilities.
Invitation from PWCA SCIO to attend a meeting being held on 19th September to discuss a celebration in commemoration of the World War 1 Centenary – no member was available to attend and no further details have been received.
The Machars Partnership for Health (SCIO) supporting Building Healthy Communities have been selected by @You DG Local@ Magazine to possible receive funding but need to amass votes – go to www.facebook.com/yourdglocal
AECOM and PBA transport planning consultants have been commissioned by Transport Scotland to research the case for change in transport interventions in South West Scotland. To complete an online survey go to www.surveymonkey.co.uk/r/South-West-Scotland-Transport-Study or to provide comments contact david.mayne@aecom.com
Dumgal.gov.uk/community councils notification – to view the Report on Modernising the Council Transformation Programme 2018/2022 Item 12 contact DumGal@Public.Govdelivery.com
The Hub – Community Action Centre – Invite to Challenge Poverty Week Open Doors Drop-In Event 2nd October 2.00 p.m.
Copy of Email sent by Dr Angela Armstrong to Nicola Sturgeon, expressing concern that the First Minister was able to visit Wigtown but has failed to notice the struggles experienced on a daily basis by the residents of Wigtownshire, and inviting her and the new Cabinet Secretary for Health, Jeane Freeman to meet with members of the Galloway Community Hospital Action Group to discuss the problems involved in living in this remote rural location.
Letter received from Royal Mail seeking to raise awareness of scam mail and requesting that should anyone be concerned by the receipt of scam mail, they should contact them by post at FREEPOST SCAM MAIL; by calling the help line on 0800 0113 466 or by emailing scam.mail@royalmail.com
Crichton Conversations and Events programme 2018/19 with booking form
Details of The Crichton Foundation Lunch 9th November
Details of Christmas Concert – Crichton Memorial Church 8th December 7.30 p.m.
Crichton Foundation – Annual Report 2017/18

11. Bookings for Harbour Green – None received.

12. Website Update – No details available.

13. Planning Applications –
Erection of Houses adjacent to Play Park, Port William – application withdrawn.
Dourie Farming Company – Underpass – Planning permission granted.
Siting of defibrillator on garage wall of 38 South Street – planning permission to be requested – concern expressed that the situation is very exposed to the elements.

14. A.O.B. –
Senior Citizens Quiz – 30th September – No member available t form a team
Request for a Street Light to be sited at 1 Low Milton Cottage, Elrig – Secretary to contact requisite department.
Blocked drain – 49 Main Street. PW – order raised to clear gullies; and has been completed
Japanese Knotweed – excessive growth in Killantrae Burn affecting the sale of property within the area – letter sent to G M Thomson & Co as agents for the Monreith Estate – no reply received to date.
RBS – Mobile Banking Service – Mrs Watkins informed members that RBS had declined the request to provide this service suggesting that such service was already provided through the Post Office. They did advise that further representation could be made to the Manager at their Stranraer branch, which Mrs Watkins agreed to do together with Mr Ballantyne, although she expected the outcome to remain unchanged.
Youth Group – Funding received for the extension to the centre and for the building of an outdoor gym.
Bollard at the Square – damaged – Secretary to report.
Thanks were expressed to Pauline Patterson for her excellent mural in the Square.
Concern was expressed at the condition of the roundabout.

There being no further business the meeting closed at 8.50 p.m. Next Meeting 31st October 2018. 7.30 p.m. Maxwell Hall


Agenda – Wednesday 31st October 2018 – 7.30 pm Maxwell Hall, Port William.

1. Attendance – CC/Public
2. Apologies/Not Present
3. Declarations of Interest

4. Police Report

5.. Minutes of Meeting 26th September 2018

6. Matters Arising

7.. Federation of Community Councils

8. Finance Report

9. Correspondence

10. Bookings for Harbour Green

11. Website Update

12. Planning Applications


Next Meeting Wednesday 28th November – 7.30 p.m.