Draft Minutes of recent meeting & Agenda for next

The draft minutes of the Machars Community Council Federation of which Port William Community Council  is a member can be viewed as a pdf file by following this link  federation_2016_10_12 


Draft Minutes of the Meeting held Wednesday 28th June 2017. 7.30 p.m. Maxwell Hall, Port William.
Community Councillors: Mrs A Highman (Chairman); Mr P Smellie (Vice Chairman);
Mrs J Gray (Secretary); Mr J Gray (Treasurer); Mrs F Broll; Mr P Carrigan; Mr D Ballantyne;
Mr R McElrea; Mr J McMaster; Mrs H Pavitt; Mrs P Watkins; Mr P Williams.

Cllr Katie Hagmann

2. Apologies – Cllr Jim McColm; Mrs S Windle.

3. Declarations of Interest: – Not relevant to items listed for discussion.

Police Report – Sergeant Colin Scott attended and reported on an incident on the 12th June involving drink driving; advised that a motor cyclist had been caught speeding through the village on the 16th June and gave details of two break ins to the caravan site office which had resulted in monies being taken on both occasions but for which no arrests have been made. Concern was expressed that a trailer is still parking on Second Sands car park with no reflectors, which makes it very difficult to see at night and hazardous to other vehicles, and he agreed to speak with Constable Dodds who had been investigating this.

4. Minutes of the meeting held 31st May having been previously circulated and taken as read were proposed as a true and accurate record by Mr P Williams and seconded by Mr P Smellie.

6. Matters Arising
6.1 – ‘Please do not Park on the Grass’ sign at Second Sands now in place – additional sign requested to be placed on the opposite end of the green on the approach from Stranraer; Mr McMaster to arrange. It was suggested that the signs be printed on both sides but agreed not to do so as this would increase the costs.
6.2 – Information sign on Second Sands – Mrs Watkins advised that she had contacted ‘SignCraft’ who could do the necessary work for a cost in the region of £300-400, with Mrs James-Paterson providing the art work but with copyright fees to be paid for any photographs if used from books. Mrs Gray informed members that she had contacted a possible source of photographs and had also spoken with the Ward Officer who had agreed to meet with members of the Community Council on site to discuss what is required. Secretary to arrange a date. A decision on the way forward will be made when information is available from the Ward Officer as to what help can be given by D & G Council. Mr Smellie advised that there is currently £193.70 left to spend from the Carscreugh Renewable Energy Park Ltd, Windfarm Community Benefit and that this could be used towards the cost of renovating the sign if necessary. Mr McMaster to arrange re-pointing.
6.3 – Removal of Dead Animals from the roadside – Confirmation received that dead animals would be removed from the roadside as soon as possible after they have been reported as long as they do not lie on private grounds.
7. Port William Harbour Users – meeting held 3rd June – concern had been expressed that visiting vessels, some of which may not be insured, were occupying allocated berths, with the harbour not policed and that there was a need for Harbour Observers. The Harbour Master had informed those present that signage boards were to be erected, which would show the numbered berths allocated and also those that are available for visiting vessels. This notice would also include details of how payment could be made for all mooring fees incurred. A suggestion had been made that CCTV would alleviate many of the problems incurred around the harbour but naturally this would require funding. Rowan Lloyd from Dumfries & Galloway LEADER programme gave a presentation and advised of monies available from The European Maritime Fisheries Fund and of his willingness to assist in obtaining these funds but that it would require application to be made and this in turn would require a recognised body of people to be responsible for completing the necessary paperwork and if successful to take control of arranging the installation of the CCTV. Anyone interested in forming a Harbour Users Group in order to take this forward should contact the Harbour Master Keith.Clark@dumgal.gov.uk.
Mr Armstrong-Clark also spoke about the dredging and how it is being arranged for the silt to be taken away by a local farmer and used on his land but that this requires planning permission, the application for which is being processed. He advised how this was a much less expensive option than disposing of the silt out at sea which would require a marine licence at a cost of over £5,000 and which would only be in force for 3 years. Concern was also expressed at the silting occurring at the top of the harbour, with access only being available 2 hours either side of high tide and Mr Armstrong-Clark had agreed to investigate this although again advised that a licence may be required which can be a long drawn out process. He also agreed to look further into the smell that is always so apparent around the harbour, and will take necessary samples to ensure that it is not caused by any hazardous material. He spoke of plans to re-paint the harbour retaining wall and a band around the pier head and advised of an incident reporting system requesting boat owners to ensure that all relevant information was passed to him regularly, which should also include vessels breaking down; running aground and any collisions, as monitoring such occurrences can subsequently lead to improvements being made and make it a safer environment for all concerned.
8. Machars Federation of Community Councils –
8.1 – Meeting 1st June, County Buildings, Wigtown. Speaker Liz Brooks from the Crichton Institute gave a presentation of the D&G Communities website and the Community Councils research project – to provide funding for a communities portal website with the aim to share experience, information and concerns; communicate between CC’s and other community groups and elected members; offer information about localities and other organisations, groups, projects etc in the community area; offer guidance on legal issues, environmental issues and funding opportunities; ‘sign-post’ to other sites and sources of information and support; and generally facilitate greater localism in the democratic process. She hopes to visit all CC’s once the project is funded and develop a page for each CC which they could opt to use or not and if so manage their own page.
8.2 – AGM – 30th June – St Couan’s Hall, Kirkcowan – no guest speaker available.

8. Treasurer’s Report – Treasurers Account – i) £ 801.89 with £ 262.52 of the balance restricted in respect of Christmas decorations. Village Improvements Account £ 1036-36. Copies of the Financial Statement to the 28th June 2017 were made available to those present. Mr Gray explained these in detail and advised that the application form for the Discretionary Grant had now been completed and must be returned by the 31st December. He also informed members of Information received from the Bank of Scotland concerning the Financial Services Compensation Scheme which now protects up to £85,000 of eligible deposits if anything should happen to a bank, building society or credit union.

9. Carsecreugh Renewable Energy Park Ltd – Windfarm Community Benefit – Mr Smellie advised that he had received four Applications to date; MADAG; Parent Teachers Association; Port William Bowling Club and the Youth Group. These applications will be discussed at the July meeting.

10. Correspondence
Advice of Knockendurrick Windfarm proposal –planning application no 13/P/2/0284 – for further information Google ‘ Turbine Watch 312’.
Advice of the ‘Town Trail history walks and quiz’- June to October – Stranraer – for further information
e-mail Rhuri.paton@dumgal.gov.uk.
Request to complete annual community safety survey – https://www.surveymonkey.co.uk/r/MVYHV8
Tree Charter – Plant a Tree – This was discussed and agreed not to participate – To find out more about becoming a Charter Branch, visit Local Councils: Becoming a Charter Branch blog.
Road surface improvements – notification of essential carriageway resurfacing work on A77 north of Cairnryan to be carried out during July requiring a full weekend closure and 4 weekday overnight closures planned for the period of lowest traffic flow.
Information from LEADER – i) Create 18 – open to groups of young people between the ages of 8 -26 who can apply to receive funding for events they would like to run in the Year of Young People 2018. Application deadline 21st August 5.00 p.m. ii) Social Investment Scotland – Loans available £ 10,000 to
£ 50,000 – designed for organisations that are exploring social investment – for further information contact 0131 558 7706.
E-mail from Gordon R.A. Jack – undertaking a PhD Internship with the Scottish Sentencing Council focussing on public perceptions of youth crime and youth offending– seeking volunteer focus group participants – if interested contact gjack@scotcourts.gov.uk
Notification of plans to site a mobile branch of the Bank of Scotland on the car park at the Pirsac Café. This service would commence in October following the closure of the Bank of Scotland branch in Port William and the current proposed date is a Tuesday but may be subject to review. Times are not yet known.
Notification that a £0.75M Community Choices fund has been made for local Community organisations and Community Councils. – This fund aims to support participatory budgeting activity and expand the number of opportunities available to local people to make local decisions on local spending and enhance and strengthen local democracy, whilst focussing on improving local outcomes and priorities – Deadline for applications July 21st.
Poster – Stranraer Museum – Space: Fact and Fiction – 10th June to 2nd Sept.

11. Bookings for Harbour Green – Form to be completed for Carnival Week.

12. Website Update – Nothing to report – all working well.

13. Planning Applications – Nothing relevant to Port William.

14. A.O.B. –
The Secretary was requested to address the following 6 points:
Chevrons – Elrig Road – Not yet replaced.–
Cutting of grass verges – particularly in the region of Elrig to Lochhead – height of verges considered dangerous as obstructing the view of motorists.
Pot Holes – Junction of Mochrum to Airyhassen Road
Dourie Farm to Monreith junction – surface of road badly in need of repair
Causeway, Port William – request for rubbish bin and also a dog bin
Rubbish bins at Harbour Green and Second Sands in need of emptying.
Concern was expressed at the general state of the area, particularly to weeds around the Causeway and around the Harbour Wall, but it was noted that PWCA SCIO have arranged a clean up day during July which should help to improve the appearance of the whole village.
Public Toilets, Port William – It had been requested that these be painted inside and out, but a response from the Community Assets manager (Wigtown) advised that current funding was not available for this. It was possible though for the paint to be supplied if the community were able to complete the work and this has been referred to PWCA SCIO.

There being no further business the meeting Closed at 8.35 p.m. Next Meeting 26th July 2017.
7.30 p.m. Maxwell Hall


Agenda – Wednesday 26th July 2017 – 7.30 pm Maxwell Hall, Port William.

1. Attendance – CC/Public
2. Apologies/Not Present
3. Declarations of Interest

4. Police Report

5.. Minutes of Meeting 31st May 2017

6. Matters Arising

7.. Federation of Community Councils

8. Finance Report

9. Carsecreugh Renewable Energy Park Ltd – Community Windfarm Benefit

10. Correspondence

11. Bookings for Harbour Green

12. Website Update

13. Planning Applications

14. A.O.B


Next Meeting Wednesday 27th September 2017 – 7.30 p.m.