Draft Minutes of recent meeting & Agenda for next

Draft Minutes of the Meeting held Wednesday 25th October 2017. 7.30 p.m. Maxwell Hall,
Port William.
Community Councillors: Mrs A Highman (Chairman); Mr P Smellie (Vice Chairman);
Mrs J Gray (Secretary); Mr J Gray (Treasurer); Mr D Ballantyne; Mr P Carrigan; Mr J McMaster;
Mrs H Pavitt; Mrs P Watkins; Mr P Williams; Mrs S Windle. One member of the Public

Cllr Graham Nicol

2. Apologies – Mrs F Broll; Mr R McElrea.

3. Declarations of Interest: – Mr P Carrigan; Mrs P Watkins, Community Development Trust/ Youth Group.

4. Police Report – No Officer in attendance

5. Minutes of the meeting held 27th September having been previously circulated and taken as read were proposed as a true and accurate record by Mrs P Watkins and seconded by Mr P Williams.

6. Matters Arising
6.1 – Bank of Scotland – Mobile Bank – Plans to re-site the bank in the car park at the Maxwell Hall are under review but will be subject to the availability of a satellite signal. Should the area be suitable it is noted that as the route is already established it would need to be put through a change process before implementing so there may be a small wait period before the change could take place. Information has been received from the Bank of Scotland advising that due to limited space only 5 coin bags will be accepted and that in the interest of staff safety the mobile branch can only hold a limited supply of money which means that in the interest of fairness to all customers there will be a withdrawal limit of £300, although a request can be made for a withdrawal of up to £800 but this would need to be made 48 hours in advance and to the Castle Douglas branch. It was suggested that leaflets containing this information, together with the opening times which are currently 10.45 a.m. until 12.00 noon should be made available to customers. Secretary to put this request to the bank.
6.2 – Road to Elrig opposite West Barr caravan site – illegal parking of cars in the lay by, request to strengthen signage to make the purpose of the lay by clear – A new sign has been ordered by D & G Council but not yet in place – Secretary to request action.
6.3 – Dourie Farm – Condition of road following the cattle crossing – Response from Dourie Farming Company received, confirming that they will do their upmost to ensure that they minimise the amount of mud on the road.
6.4 – Galloway Community Hospital Action Group – Details received of a rally to be held 28th October, 12.00 noon to 1.00 p.m., Castle Square, Stranraer. This rally coincides with others being held in rural areas of Scotland and is intended to get the message through to the Scottish Government the need for recruiting doctors to work in rural hospitals with adequate resources provided. Cllr Nicol reassured members that there are definitely no plans to close the hospital although the theatre would need to close for a short time for refurbishment and would then be re-opening.
6.5 – Grass Verges in the vicinity of Corhulloch Farm – contaminated with Ragwort – reported to CCES – no response yet received.
6.6 – Second Sands – Road edge between the north side of the slipway and the grass verge separating – reported to CCES – no response yet received.
6.7 – Information sign on Second Sands – Awaiting response from the company situated in Sandhead.
6.8 – Firework Display – PIRSAC to advise Harbour Master of their intended plans.
6.9 – Community Development Trust/Youth Group – Draft extension of lease for a period of 25 years from
1st January 2018 signed by Dourie Farming Company and by Mrs Highman and Mrs Gray on behalf of PWCC – AB & A Matthews seeking to have it registered in the Books of Council & Session.
7. Machars Federation of Community Councils – Meeting held 24th October – item of discussion being the main topics of interest to the individual Community Councils with a list of these to be published, but which will include Boy Racers; Vegetation; Education; CCES and Health.
8. Treasurer’s Report – Treasurers Account – i) £ 1234.04 with £ 262.52 of the balance restricted in respect of Christmas decorations. Village Improvements Account £ 1096-76. Copies of the Financial Statement to the 25th October 2017 were made available to those present and Mr Gray explained these in detail and advised that the monthly standing order received from PWCA SCIO would be reducing to £5.50 with the amount due to Scottish Power monthly reducing to £11. He confirmed that the Discretionary Grant had been received and that a further grant in respect of Christmas decorations is also due. This grant he expected to be in the region of £478 which added to the amount already restricted for Christmas Lights would be insufficient to purchase the Christmas Trees and that any shortfall would need to be met by PWCA SCIO. Mr Gray added that he did not intend to take any monies from the grant for electricity costs this year as half is already paid by PWCA SCIO, and felt that it was acceptable for PWCC to meet the other half.

9. Correspondence
Letter from Alister Jack MP requesting constituents to provide details of their broadband service in order that this can be fed back to the Government’s Digital Minister. The survey can be accessed on his website at www.alisterjack.co.uk and the closing date is 1st December 2017.
Details of Alister Jack – Member of Parliament for Dumfries & Galloway advice surgeries – Third Friday of every month – Stranraer Library 10.30a.m to 1.30 a.m. Newton Stewart Library 12 noon to 12.45 p.m. Castle Douglas Town Hall 2.15p.m to 3.00 p.m. Constituency Office, Dumfries 4.00 p.m to 5.00 p.m.
Community Council Research- Regional Workshops – exploring how Community Councils can be even more relevant in Scotland’s evolving policy context. Workshops to be held in Kilmarnock, Edinburgh, Aberdeen and Inverness. For further details contact paul.nelis@cdc.org.uk
Review of the Scheme of Establishment of Community Councils – Phase 2 Consultation – closing date
27th October 2017.- To discuss the review telephone 030 333 3000 or e-mail communitycouncils@dumgal.gov.uk
Mr Smellie advised of a Community Council Engagement Evening which he had attended, and where this review had been discussed and expressed concern that with the current maximum number of Community Councillors for Port William, as detailed in the constitution, being 18, and with the rules relating to the percentage of number of Councillors being no longer available before a CC would need to be disbanded he proposed that the maximum number be reduced to 14. This was seconded by Mr McMaster and approved.
Issue 3 – Newsletter – Update on Newton Stewart Flood Protection Scheme and the Installation of a New Pedestrian Bridge to replace the Sparling Bridge.
Information Literacy for Democratic Engagement – Report on initial findings issued October 2017 – request for feedback – https://community-knect.net. – Data being further explored, see https://community-knect.net/2017/09/08/new-project-mil-dem
Free Event entitled ‘Electricity Network Innovation’ – Newcastle 7th November 10.00 a.m.- for further information Tel 01392 494399
SALTEX event – for maintaining sports pitches, parks, estates grounds and landscapes – 1st/2nd November – NEC Birmingham.

10.The Monreith Arms – The sudden closure of this iconic building, it’s impact on the groups who used it and if left without attention the effect it could have on visitors to the village were all discussed and agreed that the CC must attempt to try and ascertain any plans for its future and ensure that it is at least kept neat and tidy. Initial enquiries to be made as to who is now responsible for the building.

11. Bookings for Harbour Green – None received

12. Website Update – Nothing to report – all working well.

13. Planning Applications – Members advised that planning application for the Annabaglish Windfarm Project has now been referred to the Scottish Government.

14. A.O.B. –
War Memorial – To be power washed and plaques cleaned to ensure that the WW1 names inscribed are legible.
Concern expressed over speeding traffic through South Street.
Difficulty in navigating the bridge over the Killantrae Burn as per the minutes of the 26th July – to be referred back to the Police
Rubbish bin adjacent to bottle bank on the Harbour missing – Secretary to request replacement
Damage to gravel bank – Mr McMaster to arrange repair
Dog Fouling, Main Street – increasing problem – Secretary to inform Community Safety Team.
Cllr Nicol expressed concern at further intended budget cuts which may result in both a reduction of services and different ways of maintaining current services in order that funds can be spent in the best possible way. He advised members that Dumfries & Galloway currently has the lowest Council Tax in Mainland Scotland but that subsequently any percentage increase remains a small increase resulting in a lesser income to the region. .

There being no further business the meeting closed at 8.45 p.m. Next Meeting 29th November 2017.7.30 p.m. Maxwell Hall

Agenda – Wednesday 29th November 2017 – 7.30 pm Maxwell Hall, Port William.

1. Attendance – CC/Public
2. Apologies/Not Present
3. Declarations of Interest

4. Police Report

5.. Minutes of Meeting 25th October 2017

6. Matters Arising

7.. Federation of Community Councils

8. Finance Report

9. Correspondence

10. Bookings for Harbour Green

11. Website Update

12. Planning Applications

13. A.O.B

Next Meeting Wednesday 31st January 2018 – 7.30 p.m.