Draft Minutes from last Committee meeting & Agenda for next

PORT WILLIAM FIRST RESPONSE TEAM
ANNUAL GENERAL MEETING
Tuesday, 22nd April 2014
Maxwell Hall – 7.30 p.m.

The Annual General Meeting was held in the Maxwell Hall on Tuesday, 22nd April 2014 at 7.30 p.m.

Mr. Morland opened the meeting by welcoming everyone and thanked them for their attendance.

APOLOGIES were received from:
Messrs: A. Murphie, K. Pomfret, Peter Parker
Mesdames : D. Broll, J. Freeman, E. Lockhart, R. Morland, F. Wright,
The MINUTES of the A.G.M. held on 6th June , 2012 – having been previously circulated were approved ( Proposed – P. Bellis, – Seconded – A. Ashton) and signed by the Chairman.

MATTERS ARISING:
None

CHAIRMAN’S REPORT
Mr. Morland gave his report on the activities of the Team over the past year.
We have attended a total of 202 over the past 11 years. The past 2 years have seen an increase of 50% in call out numbers averaging 33 calls per year. There has also been an increase in calls resulting in the use of the helicopter ambulance.
We have continued to maintain our Responder numbers at 16 and hope to run a recruitment drive later this year.
Members have received awards as part of Her Majesty the Queen’s Diamond Jubilee Celebrations
And Members with 10 years’ service attended the SAS 10 year award ceremony in Glasgow where they received the SAS pin in recognition of their services.
He has attended meetings in Ayr and the first National Responder event held in Dunfermline
The New Year Raffle had proved successful once again and many thanks to those who donated prizes and sold tickets. He also intends to order new hi-vis jackets with the SAS crest on them and this will cost in the region of £1200

He finished by thanking Audrey for her work on rotas etc. , Campbell for stepping into the Treasurer’s post , Responders for their continued commitment to the Rota and for everyone for their continued support for the Team.

TREASURER’S REPORT
Mr.McCaig gave his report on the year’s financial position. Copies of the accounts had been circulated to those present. He gave a comprehensive explanation of the accounts stating that our finances are in a very healthy position. He also stated that , due to Mr. Highman retiring from his post as auditor , Mr. G. Reid, Auchenmalg has agreed to step into this post.
He also stated that he had given Mr. Highman a gift as a ‘thank you’ for his work over the years.
The accounts were officially adopted and Mr. Morland thanked Mr.McCaig for his work on the accounts.

ELECTION OF OFFICE BEARERS

CHAIRMAN: Mr. M. Morland ( Proposed S. Dodds, Seconded – J. Kevan)
VICE CHAIR : Mrs. P. Bellis (Proposed – F. Pomfret, Seconded – T. Pavitt)
TREASURER : Mr. C. McCaig ( Proposed – S. Dodds, Seconded – A. Ashton)
SECRETARY : Mrs. A. Kevan ( Proposed –F. Pomfret, Seconded – S. Dodds )
AUDITOR : Mr. G.Reid
MANAGEMENT COMMITTEE RESPONDERS
Mr. S. Dodds Moira Adams
Mr. J. Kevan Angie Ashton
Mrs. R. Morland Pam Bellis Shaun Dodds
Jan Freeman
Thelma Hancock
Kenneth Hancoks
Marion Kay
SUPPORT GROUP Ethel Lockhart
Mrs. N. Wright Kate Morland
Mr. K. Pomfret Murray Morland
Mrs. E. Kelly Allan Murphie
Mrs J. Horner Peter Parker
Ms. D. Broll Tim Pavitt
Fiona Pomfret
Linda Robinson
A.O.C.B.

Mrs. Bellis proposed a vote of thanks to Mr. Morland , Mrs. Kevan & Mr. McCaig for all their
hard work over the year.

With no other business Mr. Morland thanked everyone once again and the meeting closed at 7.50p.m.


PORT WILLIAM FIRST RESPONSE TEAM
ANNUAL GENERAL MEETING
Thursday, 12th March 2015 at 7.30 p.m.
AGENDA

1. Welcome
2. Apologies
3. Minutes of A.G.M. held on 22nd April 2014
4. Matters Arising
5. Chairman’s Report
6. Treasurer’s Report
7. Election of Office Bearers
8. A.O.B.
Red Cross
Representative for Senior Citizens Meetings


PORT WILLIAM FIRST RESPONSE TEAM
COMMITTEE MEETING
Tuesday, 22nd April, 2014
Maxwell Hall – 8.00 p.m.

The Committee Meeting was held in the Maxwell Hall on Tuesday, 22nd April 2014 at 7.30 p.m.

Mr. Morland opened the meeting by welcoming everyone and thanked them for their attendance.

APOLOGIES were received from:
As recorded for A.G.M.

The MINUTES of the Committee Meeting held on 17th August 2012 – having been previously circulated were approved ( Proposed – P. Bellis – Seconded – A. Ashton) and signed by the Chairman.

MATTERS ARISING:
None

Correspondance :
A letter had been received from Port William Community Association regarding the Community Resilience Team which is being established. They are working with D & G Council to put forward a funding bid to help them buy equipment etc.. In the meantime they are asking for a donation of £50 towards a central pot which will enable them to purchase any necessary items immediately. Mr. J. Kevan proposed a donation of £50 and this was seconded by Mr. T. Pavitt and this was agreed. The Treasurer will organise a cheque.

Finance:
Accounts as reported in the A.G.M.

Diary Dates:
The Chairman stated that the only dates to hand are:-
Training on Thursday, 24th April with Paramedics
Training on Thursday, 1st May 2014 with Ms. J. McGlashan – SAS.

The theme for floats for Carnival Week is ‘Countries of the Commonwealth’ – no firm arrangements were made .

A.O.C.B.
Mrs. Bellis gave a vote of thanks to Mr. Morland for all his work during the year.

With no other business the meeting closed at 8.15 p.m.


PORT WILLIAM FIRST RESPONSE TEAM
COMMITTEE MEETING
Thursday, 12th March 2015 at 8 p.m.
AGENDA

1. Welcome
2. Apologies
3. Minutes of meeting held on 22nd April 2014
4. Matters Arising
5. Correspondance
6. Finance
7. Diary Dates
8. A.O.B.